[Note: This document is posted at http://fsweb.wo.fs.fed.us/pma/main/FAIRActINVENTORYGUIDANCE.doc]

2003 WO CS FAIR INVENTORY GUIDANCE

• Include all valid vacancies in the inventory. (Include expected fire and other seasonal requirements/vacancies)

• This is a system for positions – not names. Names are just included for convenience. Remember do not delete a name if the position is still valid.

• Administrative and other support functions such as HR, PAO, IT, Budget, etc. should be coded in the specific function code for their activities.

• Include SCEP/STEP and post docs in the functional area that they support. If the position is administrative in nature it should be placed in the appropriate 000 support code (i.e. B000 for a student providing clerical support in the HR organization).

• For intermittent employees determine their % of an FTE by calculating their actual hours based on a 2007 hour work year. Round up to the appropriate percentage in 5% increments.

• Function codes must be broken down to a minimum of 25% (if applicable). You are encouraged to be as accurate as possible and may go as low as 5%.

• Do not code Job Corps. All Job Corp functions will be coded by Center Directors, Jim Everage, the SYVP office, and the WO.

• Only use the FS function codes that are found on the CS website developed by the FAIR team in Milwaukee. These function codes are also found on and linked from the Strategic Workforce Inventory Database.

• To determine IG functions, refer to the OFPP policy letter 92-1 (found on the CS website). Use the Inherently Governmental (IG) guidance developed by the FAIR team in Milwaukee, found on the CS website as examples of when to use the IG code.

• You are not required to designate Core functions in this year’s inventory. You have the option to use Reason code A to designate Commercial but Core functions. The use of this reason code will be used only as an indicator of the Forest Service view of what is Core for this year. Written determination is required to submit this reason code to OMB. The WO will change A reason codes to B before submission to USDA, but will retain the original data to assess the view of the field. The agency will ultimately determine Core functions and submit a written determination. The following is a description of a Core function; A Core function is a function that is commercial in nature but is essential to maintain in order to execute the Mission of the organization. It is a small cadre of highly skilled employees that have the expertise and knowledge of a particular technical or scientific area which must be maintained within the Government to ensure continued Mission accomplishment or meet emergency requirements.